TC3 - Faculty/Staff Advising: Forms Used in Advising

Forms Used in AdvisingThe links below will take you to the appropriate form description and link to view the form.  Some forms, as noted in the description, are multi-part forms and are viewable for sample purposes only.
Academic Probation Agreement
Advisor Change
Appeal for Special Consideration
Application for Degree
Audit Sheets for Programs
Certificate of Residence
Change of Program Form
Change of Student Data Form
Initial Advisement Session Record
Incomplete Request Form
Meningitis Response Form
MMR Immunization Form
Official Change of Schedule Form
Registration Form
Waiver Request Form

Academic Probation Agreement 

 This form is required of all students on academic probation. It is completed by a student with the help of an advisor. The probation interview must be completed and the probation agreement form must be submitted to the Enrollment  Services Center before a specific deadline, or the student will be de-scheduled. The purpose of the interview is to identify the causes of previous academic difficulty and develop a strategy for academic success in the new semester. The advisor should consider all possible resources and strategies for success and discuss these with the student. The advisor should insist that the student check his or her contact information on IQ.Web and make any necessary changes at this time. The advisor must be sure to give the student a copy of the academic standards policy. The advisor and student should agree on a date and time for a follow-up meeting several weeks into the semester. (This is a three-part form, so the image provided is just an example. Blank forms are available at the Enrollment Services Center.)
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Advisor Change Form. To request at new advisor, the student may complete and submit this form to the Enrollment Services Center. (This is a three-part form, so the image provided is just an example. Blank forms are available at the Enrollment Services Center.)
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Appeal for Special Consideration 

 This form must be submitted when a student wants to request a grade of “W”, “WP”, or “WF” after the established deadline, or receive some monetary adjustment due to extenuating circumstances. Documentation must be provided to justify the request. An advisor’s signature is not required on this form, although the student may consult the advisor about how to complete it. The request must be submitted to the Dean of Instruction (room 229). The student will be informed by mail of the decision of the Dean of Instruction.
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Application for Degree 

 This form may be completed on paper or through myINFO, and submitted to the Enrollment  Services Center. Once the application is submitted, the Academic Records Office will perform a graduation audit and determine exactly which requirements remain to be completed by the student in order for the College to award the degree. The registrar then sends a letter to the student, with a copy to the advisor, listing what requirements remain to be completed in order for the student to graduate. The student should review the letter with his or her advisor, and together develop a plan for completing the remaining requirements. Any discrepancy between the advisor’s informal audit and the registrar’s formal audit should then be resolved. Timeliness of the submission of this application is vital. In order for the student to make any necessary changes to his or her schedule for the last remaining semester, the application for May graduation is due in December. To graduate in August, the deadline is in April, and to graduate in December, the deadline is in August. (This is a three-part form, so the image provided is just an example. Blank forms are available at the Enrollment Services Center.)
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Certificate of Residence. Each student who is a New  York state resident must obtain a certificate of residence from his or her county of residence and submit this certificate to the college. If the certificate is not filed with the college, the student must pay non-resident tuition.
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Change of Program Form 

 A student may complete this form at the Enrollment Services Center in order to change from one program to another. The date of the program change is also the date of matriculation in the new program. (This is a three-part form, so the image provided is just an example. Blank forms are available at the Enrollment Services Center.)
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Change of Student Data Form  

 Students may change their contact information using IQ.Web, or by submitting this form at the Enrollment  Services Center. Advisors should encourage students to keep their contact information (address, phone number, E-mail address) current so that students will receive important information from faculty and staff at the college in a timely manner.
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Initial Advisement Session Record. This form is used by the initial advisor as a checklist to ensure all the essential topics of that session are covered, and as a place to record details of the conversation with the student. The program advisor will have this form in the student’s folder. A glance at the form will reveal whether the student declared a career goal or desired transfer college during the initial advising session.
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Incomplete Request Form 

 Students must request a grade of incomplete by filling out this form. The request for an “I” grade is mainly a matter between the student and his or her professor, but at times the advisor may be involved in the discussion of this option. The form must be completed by the student, signed by the course instructor, and submitted by the student to the Enrollment Services Center. (This is a three-part form, so the image provided is just an example. Blank forms are available at the Enrollment Services Center.)
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Meningitis Response Form. This form must be submitted by each student. On the form, the student will provide evidence of immunization for meningitis or will state that he or she is aware of the available vaccination and chooses to decline it. The completed form remains on file to satisfy New York state health and safety regulations.
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MMR Immunization Form. Every TC3 student born after December 31, 1956 must fill out and submit this form to provide evidence of up-to-date immunizations for measles, mumps, and rubella. The completed form remains on file to satisfy New York state health and safety regulations.
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Official Change of Schedule Form. This form is often called a “drop/add” or “add/drop” form. It is used to make changes to a student’s schedule. There are many regulations about deadlines for dropping, deadlines for withdrawing, deadlines for adding, number of credits a student may enroll in per semester or per summer. Students wishing to change from one section to another of the same course may submit this form without an advisor’s signature. Once the semester or session has begun, students will need the advisor’s signature to process this form if the changes involve dropping or adding courses, rather than changing sections. The form must be submitted to the enrollment services center for processing. (This is a three-part form, so the image provided is just an example. Blank forms are available at the Enrollment Services Center.)
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Registration Form. The initial advisor will help the student select courses for the first semester and list them on the form. The initial advisor will sign the form at the bottom. A student scheduling assistant will help the new student select the sections for each course, and the new student will take the form to the enrollment services center to complete the registration. Continuing students will use this form each semester to register for the courses for the new semester. Even if the continuing student is planning to register using myINFO, the student should complete this form and get the advisor’s signature as a backup. (Print a copy of the Student Schedule Worksheet)
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Waiver Request Form 

 There are many reasons why a student may wish to request a waiver of a program requirement. It is important to note that the total number of credits in a program is not negotiable. The student may request that a certain course be substituted for another course, but he or she must supply the justification for the request on the form. The advisor must sign and approve the request before the student submits it to the Dean of Instruction (room 229). The request will be reviewed by the program chair and by the Dean of Instruction. The student will be informed by mail of the decision of the Dean of Instruction. (This is a three-part form, so the image provided is just an example. Blank forms are available at the Enrollment Services Center.)
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Tompkins Cortland Community College

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		Forms Used in Advising The links below will take you to the appropriate form description and link to view the form. Some forms, as noted in the description, are multi-part forms and are viewable for sample purposes only. Academic Probation Agreement Advisor Change Appeal for Special Consideration Application for Degree Audit Sheets for Programs Certificate of Residence Change of Program Form Change of Student Data Form Initial Advisement Session Record Incomplete Request Form Meningitis Response Form MMR Immunization Form Official Change of Schedule Form Registration Form Waiver Request Form Academic Probation Agreement This form is required of all students on academic probation. It is completed by a student with the help of an advisor. The probation interview must be completed and the probation agreement form must be submitted to the Enrollment Services Center before a specific deadline, or the student will be de-scheduled. The purpose of the interview is to identify the causes of previous academic difficulty and develop a strategy for academic success in the new semester. The advisor should consider all possible resources and strategies for success and discuss these with the student. The advisor should insist that the student check his or her contact information on IQ.Web and make any necessary changes at this time. The advisor must be sure to give the student a copy of the academic standards policy. The advisor and student should agree on a date and time for a follow-up meeting several weeks into the semester. (This is a three-part form, so the image provided is just an example. Blank forms are available at the Enrollment Services Center.) back to top Advisor Change Form. To request at new advisor, the student may complete and submit this form to the Enrollment Services Center. (This is a three-part form, so the image provided is just an example. Blank forms are available at the Enrollment Services Center.) back to top Appeal for Special Consideration This form must be submitted when a student wants to request a grade of “W”, “WP”, or “WF” after the established deadline, or receive some monetary adjustment due to extenuating circumstances. Documentation must be provided to justify the request. An advisor’s signature is not required on this form, although the student may consult the advisor about how to complete it. The request must be submitted to the Dean of Instruction (room 229). The student will be informed by mail of the decision of the Dean of Instruction. back to top Application for Degree This form may be completed on paper or through myINFO, and submitted to the Enrollment Services Center. Once the application is submitted, the Academic Records Office will perform a graduation audit and determine exactly which requirements remain to be completed by the student in order for the College to award the degree. The registrar then sends a letter to the student, with a copy to the advisor, listing what requirements remain to be completed in order for the student to graduate. The student should review the letter with his or her advisor, and together develop a plan for completing the remaining requirements. Any discrepancy between the advisor’s informal audit and the registrar’s formal audit should then be resolved. Timeliness of the submission of this application is vital. In order for the student to make any necessary changes to his or her schedule for the last remaining semester, the application for May graduation is due in December. To graduate in August, the deadline is in April, and to graduate in December, the deadline is in August. (This is a three-part form, so the image provided is just an example. Blank forms are available at the Enrollment Services Center.) back to top Certificate of Residence. Each student who is a New York state resident must obtain a certificate of residence from his or her county of residence and submit this certificate to the college. If the certificate is not filed with the college, the student must pay non-resident tuition. back to top Change of Program Form A student may complete this form at the Enrollment Services Center in order to change from one program to another. The date of the program change is also the date of matriculation in the new program. (This is a three-part form, so the image provided is just an example. Blank forms are available at the Enrollment Services Center.) back to top Change of Student Data Form Students may change their contact information using IQ.Web, or by submitting this form at the Enrollment Services Center. Advisors should encourage students to keep their contact information (address, phone number, E-mail address) current so that students will receive important information from faculty and staff at the college in a timely manner. back to top Initial Advisement Session Record. This form is used by the initial advisor as a checklist to ensure all the essential topics of that session are covered, and as a place to record details of the conversation with the student. The program advisor will have this form in the student’s folder. A glance at the form will reveal whether the student declared a career goal or desired transfer college during the initial advising session. back to top Incomplete Request Form Students must request a grade of incomplete by filling out this form. The request for an “I” grade is mainly a matter between the student and his or her professor, but at times the advisor may be involved in the discussion of this option. The form must be completed by the student, signed by the course instructor, and submitted by the student to the Enrollment Services Center. (This is a three-part form, so the image provided is just an example. Blank forms are available at the Enrollment Services Center.) back to top Meningitis Response Form. This form must be submitted by each student. On the form, the student will provide evidence of immunization for meningitis or will state that he or she is aware of the available vaccination and chooses to decline it. The completed form remains on file to satisfy New York state health and safety regulations. back to top MMR Immunization Form. Every TC3 student born after December 31, 1956 must fill out and submit this form to provide evidence of up-to-date immunizations for measles, mumps, and rubella. The completed form remains on file to satisfy New York state health and safety regulations. back to top Official Change of Schedule Form. This form is often called a “drop/add” or “add/drop” form. It is used to make changes to a student’s schedule. There are many regulations about deadlines for dropping, deadlines for withdrawing, deadlines for adding, number of credits a student may enroll in per semester or per summer. Students wishing to change from one section to another of the same course may submit this form without an advisor’s signature. Once the semester or session has begun, students will need the advisor’s signature to process this form if the changes involve dropping or adding courses, rather than changing sections. The form must be submitted to the enrollment services center for processing. (This is a three-part form, so the image provided is just an example. Blank forms are available at the Enrollment Services Center.) back to top Registration Form. The initial advisor will help the student select courses for the first semester and list them on the form. The initial advisor will sign the form at the bottom. A student scheduling assistant will help the new student select the sections for each course, and the new student will take the form to the enrollment services center to complete the registration. Continuing students will use this form each semester to register for the courses for the new semester. Even if the continuing student is planning to register using myINFO, the student should complete this form and get the advisor’s signature as a backup. (Print a copy of the Student Schedule Worksheet) back to top Waiver Request Form There are many reasons why a student may wish to request a waiver of a program requirement. It is important to note that the total number of credits in a program is not negotiable. The student may request that a certain course be substituted for another course, but he or she must supply the justification for the request on the form. The advisor must sign and approve the request before the student submits it to the Dean of Instruction (room 229). The request will be reviewed by the program chair and by the Dean of Instruction. The student will be informed by mail of the decision of the Dean of Instruction. (This is a three-part form, so the image provided is just an example. Blank forms are available at the Enrollment Services Center.) back to top
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