Maintenance of Academic Standards
Tompkins Cortland Community College is committed to high academic standards while offering students every practical opportunity to accomplish their academic goals and succeed in the college program of their choice. Continuance in college thus implies a dual responsibility on the part of the institution and the student. Through its instructional program, supplemented by academic advising and other available support, the College provides students the opportunity to maintain a satisfactory level of achievement. However, unless the student maintains minimum scholastic requirements, the College will intervene with actions deemed appropriate in the best interest of the College and the student.
Minimum Standards of Academic Performance
The requirements stated below represent the minimum academic performance expected at Tompkins Cortland Community College. Students’ academic progress will be evaluated with respect to both GPA and Earned/Attempted Ratio Standards at the end of each semester in order to determine their current academic standing.
Effective Fall 2011
GPA Credits Minimum Grade Point
12 or more 2.0
GPA credits are assigned for college-level courses with course numbers of 100 or higher for which students have been assigned letter grades excluding P (Pass), AW (Administrative Withdrawal), W (Withdrawal), WP (Withdraw Passing), MW (MMR Withdrawal), PTA (Permission to Attend), SUNY (SUNY Gen. Ed.), and TR (Transfer Credit).
Earned/Attempted Ratio Standards
Effective Fall 2011
Attempted Credits Earned Credits
0-11 0 credits
In calculating the ratio of earned to attempted credits, all courses will be included. Unlike the GPA standard, the earned/attempted ratio also includes developmental courses (those with number below 100, such as ENGL99 and MATH095). Also, in calculating the ratio of earned/attempted credits, the following will be included: P (Pass), AW (Administrative Withdrawal), MW (MMR Withdrawal), W (Withdrawal), and WP (Withdraw Passing).
Students who fail to earn a 2.0 GPA in the most recent semester but who have a cumulative record that meets minimum academic standard will be issued an Academic Warning and strongly advised to consult with his or her academic advisor and develop a plan to avoid more severe academic consequences. Academic Warning is not noted on the student’s academic record.
Students who fail to achieve minimum academic standards will be placed on academic probation for the next semester in which they are enrolled. Enrollment is limited to a maximum of 13 credits and students must meet with an academic advisor and develop and file a Conditions of Enrollment Agreement prior to the first day of classes. The notation “Probation” will be placed on the student’s academic record.
It is the student’s responsibility to insure that the meeting with the advisor takes place and that the agreement is properly completed and submitted; failure to do so will result in removal from all courses.
Students on academic probation are not eligible to hold elective or appointive office in any organization sponsored by the College or the Faculty Student Association or to participate in intercollegiate athletics. Students on academic probation may, however, participate as members of student clubs or organizations.
Repeat Academic Probation
Students whose overall GPA and/or earned/attempted ratio is still below the minimum standard but have shown “significant progress” by earning a 2.0 minimum GPA and 75 percent of attempted credits in their current semester, will be granted another semester on probation. All courses will be considered in the calculations, whether college-level or developmental. The notation “Repeat Probation” will be placed on the student’s academic record. The student is again limited to a maximum of 13 credits and must meet with an academic advisor and complete a Conditions of Enrollment Agreement no later than the first day of classes; failure to do so will result in removal from all courses.
Students who fail to meet minimum academic standards for two consecutive semesters and do not meet the requirements for Repeat Probation will be suspended for the period of one semester, including any intervening summer session. If already registered for courses in the following semester, they will be de-registered. The notation “Suspension” will be placed on the student’s academic record.
Special permission may be granted by the Office of Student Success and Advisement Services for students to register for summer coursework while academically suspended. Criteria and procedures can be obtained from that office.
Students who are academically suspended for a second or subsequent time will be suspended for a full academic year including summer terms. Readmission to the College after repeat suspension is based on reinstatement policies.
Appeals to the Committee on Academic Status
Students who have been academically suspended may request permission to enroll while on suspended status by appeal to the Committee on Academic Status. Procedures and requirements for appeal can be obtained from the Office of Provost. Students are strongly encouraged to appear in person before the committee to present their appeal, but are not required to do so. If the appeal is sustained, the student will be allowed to enroll pursuant to the conditions determined by the Committee. The decision of the committee is final. Failure to comply with the enrollment conditions may cause the student to be removed from classes and permission to attend revoked.
Students on Repeat Suspension may file an appeal request only for the second semester of the suspension period.
Reinstatement After First Academic Suspension
During the first semester of enrollment following suspension, students are limited to a maximum of 13 credits and must meet with an academic advisor and develop and file a Conditions of Enrollment Agreement prior to registration for classes.
Reinstatement After Second Academic Suspension
Students who have been academically suspended for a second or subsequent time must re-apply for admission and follow all readmission procedures which, in many cases, will require a hearing before the Committee on Academic Status. Procedures and requirements for readmission can be obtained from the Office of Provost. Application for readmission must be received by May 15 for fall reinstatement and October 1 for spring reinstatement.
The Committee on Academic Status has the right to approve or deny a student’s application. If the request for readmission is approved, the student will be allowed to enroll pursuant to the conditions determined by the Committee. The decision of the committee is final. Failure to comply with the enrollment conditions may cause the student to be removed from classes and permission to attend revoked.
The Recalculation Policy provides students with a one-time opportunity to discount coursework from their cumulative grade point average or their earned/attempted ratio. Its purpose is to help students meet the 2.0 GPA requirements for graduation.
To be eligible for a recalculation, students must meet ALL of the following criteria:
Student has not previously been granted a recalculation, GPA recalculation, or internal transfer. Student’s cumulative GPA or earned/attempted ratio has been below the minimum standard for the two most recent semesters.
Student has changed his/her academic program. Only grades for courses that are not required in the new (current) program will be discounted. Grades of F and WF will automatically be discounted; grades of D-, D, and D+ or grade notations of W, WP, AW, MW, and WP must be requested for discount.
Procedure to discount
Each student must complete a recalculation petition. Grades of D-, D, and D+ or grade notations of W, WP, AW, MW, and WP requested for discount, must be specified on the petition.
The student must submit and discuss the petition with staff in the Student Success and Advisement Services office. Signature of the petition by Student Success and Advisement Services, attests that the student and course work are eligible for discount. Final review and a decision are made by the Dean of Instruction. Recalculation petitions will be processed on an ongoing basis.
Upon approval, the Academic Records Office will discount the grades for the approved course work from the student’s academic record.
The recalculation may only be granted once. Student will lose credits toward graduation for the discounted grades of D-, D, and D+. All course work and grades will remain on the student’s academic transcript. Transfer schools may recalculate the student’s GPA and not discount any course work. This recalculation is void for honors determination.
At the end of each semester, the provost recognizes students who have demonstrated high academic achievement by naming them to the dean’s list. These students must have completed at least 12 credit hours in residence during the semester, or in the case of part-time students, have completed a block of 12 hours (e.g. 12, 24, 36, etc.). The student must be matriculated in a program of study and must have achieved a grade point average of 3.5 or better. During the time period upon which the award is based, the student must have earned grades of “C” or better in all classes. A “P” grade or grades for repeated courses will not be included in the calculation. A student receiving an incomplete will not immediately be eligible for the dean’s list, but may petition the provost for consideration after the successful completion of the course. Only courses providing college credit will be included in the calculation of the grade point average.
This award will be granted only once to students who are matriculated in a program of study, have completed at least 30 credit hours in residence, and have earned an overall grade point average of 3.8 or better. During the time period upon which the award is based, the student must have earned grades of “C” or better in all classes. A “P” grade or grades for repeated courses will not be included in the calculation. A student receiving an incomplete grade will not immediately be eligible for the president’s citation, but may petition the provost and the president for consideration after the successful completion of the incomplete grade. Only courses providing college credit will be included in the calculation of the grade point average.
A chapter of Phi Theta Kappa (PTK), the only international honor society for American community colleges, was established at the College in 1977. The Alpha Gamma Nu chapter has among its goals the promotion of scholarship, the development of leadership, and the cultivation of fellowship among students. Members of the chapter are involved in many projects, including serving in an advisory capacity to the Office of Academic Affairs regarding academic programs. Students currently matriculated in a degree program will be invited into membership of Phi Theta Kappa if they have maintained a cumulative average of at least 3.5 and have completed 30 or more credit hours, or have attained a 3.8 GPA for 15 credit hours. PTK members must maintain a GPA of 3.2 in order to maintain membership eligibility. Students must meet these requirements at the time of acceptance.